Pythaverse School Workspace V1.0

Pythaverse School Workspace V1.0 #

1. Introduction

Welcome to the Pythaverse School Workspace! This platform is your school’s central hub for managing courses, students, teachers, licenses, and orders within the Pythaverse learning environment. This document provides an overview of the key features and how to navigate your workspace effectively with the latest updates.

2. What is the Pythaverse School Workspace?

The Pythaverse School Workspace is a dedicated management platform designed to empower Pythaverse schools with the tools and resources they need to effectively manage their learning programs and users. It offers a comprehensive set of features focused on:

• Course and User Management: Enroll students and teachers into courses, manage class groupings, and maintain user profiles.
• License and Order Tracking: Create and track orders for hardware and course subscriptions, monitor license usage, and manage account creation requests.
• Flexible Account Administration: Create sub-admin accounts within your school and assign specific role-based access to various management functions.
• Streamlined Contest Management: Organize school-level contests and assign teacher organizers.
• Reporting and Analytics: Gain insights into student learning progress and overall school engagement.
• Profile Management: Maintain your school’s profile information.

3. Getting Started: The Dashboard

When you log in, you’ll land on your school’s personalized Dashboard. This provides a concise overview of key metrics and quick access to important management actions:

• Total Course Licenses Purchased: A direct count of all course licenses your school has acquired.
• Ongoing Available Courses: A summary of courses that are currently active and available for enrollment.
• Active Teachers: The total number of active teacher accounts, with a link to the “Teacher Management list.”
• Total Enrolled Students: The total number of student accounts enrolled in courses, with a link to the “Student Management list.”
• Active Classes: The number of active classes created within your courses.

4. Navigating the Workspace (Sidebar Features)
The sidebar on the left provides easy access to all the main sections:

• Home (Dashboard): Returns you to the overview page described above.
• Account & Profile:
  • Profile: Edit and maintain your school’s profile information.
  • Admin Account:
    • Create multiple sub-admin accounts for users within your school.
    • Assign specific access roles to different admin accounts, controlling their permissions for:
      • Account & Profile Management
      • Licenses & Orders Management
      • Courses & Students Management
      • Contest Management
      • Reporting Access
• Licenses & Orders: This section helps you manage your school’s resources:
  • Orders:
    • View a table listing orders created by your school.
    • Create new orders for Leanbot hardware, accessories, and course subscriptions.
    • View order status and delivery date.
  • Licenses:
    • View a table listing courses enrolled by your school.
    • Track the number of licenses used and total available licenses.
    • View course subscription start and end dates.
  • Account Creation:
    • Submit new account creation requests (e.g., for teachers, students), including a batch account creation feature using Excel uploads.
    • View a table listing your submitted requests, including creation date and status.
• Courses & Students: Core tools for academic management:
  • Course Management:

1. View & Export function, 

• View a summary table of all courses enrolled by the school, including license usage, subscription dates, and total enrollment numbers.
• Export this summary list of courses to an Excel file.
• Drill down into individual courses to view the list of enrolled teachers and students.
• Export the list of all users enrolled in a specific course as an Excel file.

2. Edit function:

• Manually enroll individual users (students or teachers) into courses and assign appropriate roles.
• Group students into different classes within a course and manage enrollment by class.
• Perform bulk user enrollment by importing CSV format files (following provided samples).

* Important Note on Enrollment Modifications:

• Modification Window: To ensure data integrity and accurate record-keeping, school administrators have a seven (7) day window to modify a user’s enrollment details within a specific course (e.g., correcting an assigned role, changing class assignment). This window begins from the date the user is first enrolled into that particular course.
• Fixed Enrollments Post-Window: Once this 7-day modification period has passed for a specific user’s enrollment in a course, the enrollment record will become fixed. Subsequent changes to that user’s enrollment in that course instance cannot be made directly through the School Workspace.
• Recommendation: We strongly encourage administrators to review and confirm all enrollment details promptly and accurately within this initial 7-day timeframe to ensure smooth course operations.

• Teacher Management: View a table listing teachers within your school. Add new teachers, edit existing teacher profiles, view account status and export the full teacher list as an Excel file.
• Student Management: View a table listing students within your school. Add single new students, edit existing student profiles, view account status, and export the full student list as an Excel file.

• Contest Management: Facilitate and manage learning competitions:
  • Contest: View a table list of contests organized by your school.
  • Organizers: Add teachers as contest organizers.
• Reports:
  • Overview Report: View student learning status by week (trend chart), with filters for courses, groups, and time periods.
  • Summary Report: A table providing key details for your school, including the number of Leanbot units purchased, enrolled courses, students, and teachers.
• Help: Access supporting guidelines and documentation.

5. Key Features in Detail

• Comprehensive Course & User Management: The platform provides robust tools for managing course enrollments, class structures, and individual user profiles (students and teachers), including bulk enrollment options and data export to Excel.
• Efficient License & Order Tracking: Easily create new orders for necessary resources, monitor the status of existing orders, and keep track of course license utilization to ensure optimal resource allocation.
• Flexible Administration & Role-Based Access: The Admin Account feature allows you to delegate tasks securely by creating sub-accounts with specific permissions tailored to different staff responsibilities within the school.
• Streamlined Account Creation: Submit requests for new user accounts efficiently, with options for individual or batch uploads via Excel, and track the status of these requests.
• Insightful Reporting: The Overview and Summary Reports provide valuable data on student progress and overall school engagement with Pythaverse resources.

6. Support and Resources

 The Help section provides access to comprehensive documentation and support resources. If you have any questions or need assistance, please refer to this section.

7. Conclusion

The Pythaverse School Workspace V1.0 is designed to be your central point of control for managing your school’s engagement with the Pythaverse ecosystem effectively. We encourage you to explore all the features to enhance your administrative efficiency and support your students and teachers. Welcome to a more streamlined Pythaverse experience!

Pythaverse School Reports #

Version: 1.0
Date: June 13, 2025

1. Overview Introduction: Gaining Insights into Your School’s Pythaverse Journey

Welcome to the Reports section of the Pythaverse School Workspace! This area is your central access point for understanding and analyzing your school’s engagement, performance, and resource utilization within the Pythaverse ecosystem. It is designed to empower School Principals and Administrators with actionable data to enhance the learning experience and optimize platform use.

The Reports section currently features two main reports (as indicated in general School Workspace documentation):

1. School Overview Report: A comprehensive, visual dashboard providing a deep dive into student and teacher participation, platform usage, learning progress, competency development, and survey feedback. This report allows for detailed trend analysis and identification of specific areas for attention. (This report is detailed extensively below based on the current interface and planned features.)
2. Summary Report: A concise table offering key high-level statistics for your school. This report gives you valuable data to quickly understand how your school is performing, including metrics such as the number of Leanbot units purchased, total enrolled courses, and overall student and teacher counts. (This report provides a quick snapshot of essential school-wide figures and is a separate view from the Overview Report.)

This document will now provide a detailed guide to the School Overview Report, explaining its features and the insights they offer.

2. School Overview Report: Your School’s Performance at a Glance

The Pythaverse School Overview Report is a data-driven dashboard designed to provide school leadership with a clear, visual, and comprehensive snapshot of various performance aspects.

This report empowers you to:

• Quickly Assess Health: Gain immediate insights into the overall effectiveness of your school’s learning programs and platform adoption.
• Identify Trends: Spot patterns in user activity, learning progression, and resource usage over various timeframes.
• Monitor Key Performance Indicators (KPIs): Track critical metrics related to student and teacher activity and course completion.
• Pinpoint Areas Requiring Attention: Easily identify students, groups, or courses that may need additional support or intervention.
• Make Informed Decisions: Leverage data to enhance the learning experience, optimize resource allocation, and strategically guide your school’s educational initiatives on the Pythaverse platform.

3. Understanding the School Overview Report Sections & Features (Based on final_report_screenshot_full.png and Planned Additions)

The School Overview Report is organized into distinct sections. Below is a detailed breakdown:

4. Interpreting the Data & Taking Action (for School Overview Report)

The School Overview Report is more than just numbers and charts; it’s a tool to drive positive change. Consider the following when reviewing this report:

• Look for Trends: Don’t just focus on single data points. How are metrics changing over time?
• Compare and Contrast: How do different groups or courses perform relative to each other?
• Ask “Why?”: If you see low engagement or completion rates (as the sample data in the screenshot suggests for many areas), try to understand the underlying reasons. Is it the course content, teacher engagement, student motivation, or technical issues?
• Celebrate Successes (Even Small Ones): If certain courses or groups show better metrics, identify what’s working well and share best practices.
• Prioritize Action: Use the “Students Requiring Attention” and other insights to focus your support efforts, e.g the “637d ago” last access for students is a major red flag, indicating prolonged inactivity.

We encourage you to explore all aspects of the School Reports to enhance your administrative efficiency and support your students and teachers in their Pythaverse journey.

Pythaverse School Workspace – User Guide #